Hilldale School

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School Policies » Medical and Emergency Procedures

Medical and Emergency Procedures

Medical & Emergency Procedures
If your child becomes ill at school, he or she will be sent to the office where an assessment will be made as to the severity of the child’s condition. The administrator or office personnel may consult the parent. Situations in which a student would be sent home include: fever, vomiting, diarrhea, a chance of exposing others to illness, or severe discomfort. Please help your child understand that mild stomach aches, headaches, runny noses, and general malaise do not warrant going to the office or being sent home.
Children should be kept home when they are visibly ill or have a temperature greater than 99 degrees. It is especially important to keep a child out of school if he or she has a contagious disease, as “bugs” are so easily shared in a school setting. Students must be free of fever for 24 hours before returning to school.
Please call and let the office know when your child is ill and will not be in school. If it is a highly contagious condition (strep throat, etc.), please let us know that, as well. If you would like to pick up your child’s homework, you may arrange to do so with the office.

Students who are sent to school with a fever, stomach troubles, or who exhibit visible signs of illness will be sent home. It is crucial that parents or guardians respond promptly when sick children need to go home, and that emergency numbers are kept current, so that family members or friends may be contacted in the event that parents or guardians are not available. Because we need to attend to all matters of the school and all children, we cannot care for your sick child all day. It is necessary for your sick child to be picked up within an hour.

Flu and other Immunizations

It is now state law that there is no longer an exemption from state-required immunizations based on personal beliefs. We also strongly request that your child and family get a yearly flu immunization no later than November 1st in order to keep our school safe from waves of winter sickness. While the shots cannot prevent every strain of the flu, they will dramatically cut down on the frequency and severity of what is “going around.”


Pandemic Illness Policy

Our pandemic illness policy has been developed using information and recommendations from the Center for Disease Control (CDC) and our local Health Departments. The procedures that we will follow depend on the severity and the closeness of the situation to our student and staff population. They may be adjusted as the school or the local health department may feel is in the best interest of our school community.

1.    If the CDC makes a Determination That A Public Health Emergency Exists (DTPHEE) due to a flu variant or  other disease, meaning that they are staging anti-viral medications for possible treatment and other preparations, but there is no confirmed case in the county in which the school is located:
       a.     Parents will be notified of the potential of a local pandemic if the disease spreads
       b.     Parents will be asked to watch carefully for flu symptoms or other symptoms as we may suggest, and will be asked not to send any child to school showing multiple symptoms (any two or more symptoms).
       c.     Teachers will be instructed that they not come to school if they have multiple symptoms (any two or   more symptoms).

2.    If we have a DTPHEE and any confirmed case in the county in which the school is located: 
       a.     All parents will be asked to notify the school immediately if any   member of the family has symptoms of the flu or of the disease at issue.
       b.     Parents will be asked to not allow any child to attend school until the risk of contagion is past for all members of the family.
       c.     Teachers and staff will be instructed to do the same.
       d.     The school will prepare a packet of work and homework for any student to do, if they are able, to avoid falling behind while out of school.
       e.     Any student or staff member who shows any symptoms of flu will immediately be removed from class, asked to wear a surgical mask, and sent home.
3.   If the above and any student or staff member is sent home with any symptom of flu:
a.     The school will have every student and staff member thoroughly wash their hands for at least 20 seconds after every recess, lunch or snack time, or incident of person to person contact.
b.     Each staff member and every student will use a disinfectant to clean their personal work area at the beginning and the end of each school day.
c.     The school will have surgical masks and gloves available for any student or staff member who would feel more comfortable using these items.
4.    If all of the above occur and we have a diagnosed case of the flu /disease in question at the school or within any family of a student or staff member:
       a. The school will be closed until at least one and one half times the incubation period.
       b. The school will be thoroughly disinfected.
       c. Each staff member and parent will be asked to affirm that no member of their household has shown any symptoms of flu for at least one and one half times the incubation period of the flu/disease.
These policies and procedures may be adjusted as the school or the local health department may feel is in the best interest of our school community.
Wounds are cleaned and cared for according to American Red Cross first aid procedures. Parents or guardians are notified by the office or extended care staff for all potentially serious injuries and for any head injury. In the event that a child sustains a serious injury and a parent cannot be reached, the family’s doctor will be contacted, and if necessary, 911 emergency services will be called. The same procedures are followed on field trips.
It is imperative that we be informed of and updated about serious allergies or asthma and that we are told the procedures for care in the event of a problem. A list of these allergies will be made available to all school teachers and personnel and will be kept in every room at the doorway. Food allergies are a serious concern and food sharing is never allowed to protect the safety of our students. Please reinforce this at home.
Hilldale is a NUT-FREE school. There are several students at Hilldale who have nut allergies ranging from mild to severe, even fatal. Students are naturally inclined to share food, even though sharing food is not permitted. Therefore, it is imperative for the safety of all our students that no nuts are brought to school for any students. Peanut butter is not allowed. In cases of class parties, it is imperative that only foods which are nut free and not processed on equipment which processes nuts are brought to school. Please reinforce with your child the importance of not bringing nuts and not sharing food.
Strep Throat, Lice, Chicken Pox, Ringworm, Pink Eye
There are a number of illnesses that are common to school communities, such as strep throat, lice, chicken pox, ringworm, and pink eye. As a precautionary measure, parents and guardians should check their students’ hair and body periodically. Please contact the school office if you suspect that your student has any contagious infection or illness. Once reported, the entire school community will be alerted immediately for school wide health awareness and precautionary actions.
Students are not to take medications on their own and are not to keep such medications in the classroom. Necessary medications or pills must be administered by the school office personnel. Parents should bring the medication in the original container to the office with written prior authorization and provide specific instructions for dispensing as needed. It is the obligation of the parent to inform the office personnel if a student is on any kind of on-going medications taken at home or at school and to inform us if the child has any notable health problems such as severe allergies, asthma, etc. Please be sure to update your child’s information forms if a new health issue arises. Parents will be required to give written permission for dispensing of any over-the-counter medication as well.

General Emergencies (Fire, Earthquake, Etc.)
Hilldale School maintains disaster plans in case of earthquakes, fire, tornadoes, and intruders. In the event of an evacuation (i.e. fire), our gathering place is at the Teglia Center; for a Lockdown/Barricade situation involving an active shooter, the blacktop will hold all children. Parents will gather on the playground and check out their child with school officials.
Teachers will account for and supervise the children in their classes in the event of an emergency. They will stay with the students until picked up by an authorized person. Non-teaching staff will assist as directed, including relieving teachers who may be needed for first aid. Office personnel will handle home/school communications via phones and cell phones, as available. Every attempt will be made to bring a speedy reunion between parents/guardians and children. Please be certain to sign your child out, so that all children can be properly accounted for.
Hilldale School follows the San Mateo County “Big Five” emergency situation protocol. Administration and staff have been trained in proper protocol. “The Big Five” emergencies that we prepare our students and staff for are: Shelter in Place; Drop, Cover, and Hold On (earthquake); Secure Campus (a potential threat); Lockdown/Barricade (an immediate threat or active shooter); and Evacuation (including a fire).
Earthquake drills are held regularly; according to the earthquake guidelines of San Mateo County and the State of California, FEMA, and the USGS, children are taught to duck and cover with one hand over the head and face and the other holding onto a desk or table leg. Fire drills are also held regularly, and evacuation plans for each classroom are posted by the exits. Hold and Secure drills are regularly held to teach children how to be safe in the unlikely event of an intruder. Every building and all fire extinguishers are inspected annually by the fire department, and each classroom is supplied with an emergency pouch.
If it is necessary to close the school due to an emergency, extended power outage, or crisis situation, we will place an announcement on the news radio stations KGO (810 AM) and KCBS (740 AM), in addition to using our own phone message system.

Hilldale maintains emergency supplies for each student containing: food bars, water, and blankets for use if an extended stay at school is necessary.